Lyngby Delebil

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Statutes for Lyngby Delebil

PDF dokument - Vedtægter (in danish only)

Article 1 Name and place of residence

1.1. The association's name is Lyngby Delebil FMBA.

1.2. The association's seat is Lyngby-Taarbæk municipality.

Article 2 Purpose

2.1. The purpose of the association is to purchase, lease and / or rent cars and possibly other vehicles and make them available to members against a payment such as to cover the expenses of the association, provisions, etc. Apart from achieving a reasonable consolidation for the association, no profit is sought.

Article 3 Members

3.1. Any person, including legal persons (institutions, companies and associations) who meet specified conditions, cf. article 3.4, may be admitted as a member. Legal persons must notify the board in writing of who must be registered as exercising the membership.

3.2. Any admission of a new member is subject to the approval of the Board. The Board of Directors is entitled to reject an application for membership and to refer the applicant to a waiting list.

3.3. The association operates with the following types of memberships: Ordinary membership, supplementary membership and passive membership. Ordinary and supplementary memberships are called active memberships. Ordinary membership is either general or limited. For each type, special conditions apply, rights and duties.

3.4. Each member must be 23 years old and have had a valid driving license for at least one year. The Board of Directors is entitled to waive the condition of driving license for at least one year but only in unanimity. Each member must also comply with the conditions laid down in the current membership terms, cf. article 9.

3.5 A person may be admitted as a supplementary member if in the household of the person there is a regular member. The Board of Directors is entitled to exempt supplementary members from the age requirement of 23 as well as the rule of one year driving licenses but only in unanimity. If a supplementary member admitted to an exemption from the age requirement becomes a regular member, the board may extend the dispensation, but only in unanimity.
The supplementary member has the same conditions, rights and duties as the ordinary member. If the additional member's residence with the ordinary member ceases, the supplementary membership terminates at the same time.

3.6 An ordinary member may switch from general to restricted membership for a period of at least 6 months with 3 months notice. A corresponding change from limited to general membership can be done without notice. Any additional membership of the regular member changes at the same time.

3.7 An ordinary member may change into passive membership for a period of at least 6 months with 3 months notice. Any supplementary memberships associated with the regular member changes simultaneously for passive membership as well.

3.8 A passive member can switch to active membership. If there is a waiting list, the board may refer the request for active membership to this. On the waiting list, passive members have priority over newly registered.

Article 4 Termination

4.1. A member may terminate his membership of the association and right of use of the vehicles with three months written notice to the Board by the end of one month.

4.2. No later than one month after the end of the membership, the parties are obliged to settle their possible financial balance, and the association is thus obliged to settle a possible excess amount corresponding to the deposit paid by the member after deduction of any member's obligations to the association.

Article 5 Expulsion

5.1. In the following cases, the association's board of directors may decide to expel a member of the association:

  • In the event that a member does not pay his amount due.
  • If a member uses the vehicles improperly or otherwise does not comply with the terms of use.
  • If a member acts to serious disadvantage to the association's business or other members.
  • If a member grossly violates applicable traffic rules.
  • If a member does not hold a valid driving license.

5.2 An expulsion of member takes immediate effect, thus keys should be returned promptly on request of the Board, and current bookings be discontinued.

Article 6 Registration fee, deposit and subscription

6.1. Each member must pay admission fee and deposit upon signing up. The deposit serves as security for the association's claims against the member at any time.

6.2. The registration fee is not refunded upon termination or if the membership ends for another reason. However, half of the fee will be refunded if a member terminates his membership within two months of signing up.

6.3. Active members pay a membership fee plus contributions to the association's insurance scheme monthly.

6.4. All fees are determined by the general assembly and appear in the current price list, cf. article 10.

Article 7 Liability

7.1. Members are liable only with their deposits for liabilities relating to the association. Members retain any responsibility, which is imposed on the association by public or private bodies, if caused by the member's actions of use of a shared vehiecle or violations of the Terms of Use. Supplementary members are jointly and severally liable with the regular member they are affiliated with.

Article 8 Share

8.1. Members have a share in the union's assets corresponding to their deposits - subject to article 19.3.

8.2. Membership is personal and can not be transferred. The member's deposit can not be made for security or subject to legal proceedings.

Article 9 Use of the association's vehicles

9.1. Use of the association's vehicles must be in accordance with the current terms and conditions applicable at any time at the general meeting of the association. Editorial and urgent changes can be decided and disseminated by the association's board of directors.

9.2. The rights and duties of a supplementary member regarding the use of the association's vehicles are treated as being equal to their regular member. The rights and duties of ordinary and supplementary members regarding the use of the vehicles are equated. Passive members have no right to use the vehicles of the association. Upon transition to passive membership, the key to the key safes must returned to the Board.

9.3. Lack of compliance with the Terms of Use in accordance with article Article 9.1 is considered as violence of the member's legal obligations.

Article 10 Remuneration for the use of the association's vehicles

10.1. Remuneration for the use of the association's vehicles is determined at the general assembly and is valid for all members at all times.

10.2. However, urgent price adjustments may be notified by the Board with least 14 days notice.

10.3. The remuneration is determined as a starting point in order to cover expenses, provisions, etc. in accordance with the purpose of the association cf. Article 2.

10.4. The Board of Directors maintains the association's price list.

Article 11 General Assembly

11.1. The Association's highest authority is the General Assembly.

11.2. The Annual General Assembly is held annually no later than 3 months after the end of the financial year, with the following agenda:

  1. Election of meeting chairman and referee.
  2. Report of the Board of Directors.
  3. Presentation of the financial statements for approval.
  4. Proposals for purchase, rent and / or lease and sale of vehicles and other equipment.
  5. Presentation of budget and approval of any remuneration changes (price list).
  6. Suggestions.
  7. Election of Board of Directors.
  8. Election of auditor.
  9. Optionally.

11.3. Extraordinary General Assembly is held when a majority of members of the Board of Directors or 1/4 of the members demand it, with an agenda.

Article 12 General Assembly Call

12.1. General Assembly must be convened in writing with 14 days notice. For extraordinary general meetings the notice may be shortened to 8 days. The notice must contain the agenda for the general meeting. The date of the Annual General Assembly shall be notified by letter or e-mail no later than 4 weeks before.

12.2. Proposals to be considered at the general assembly must reach the chairman no later than 3 weeks before the general assembly, and the chairman will send out the proposals received no later than 2 weeks before the general assembly.

12.3. Admission to attend and take the floor at the general assembly as well as making suggestions has any member. The administrator and auditor attached to the association, as well as persons invited by the board, also have access to attend and speak at the general assembly.

Article 13 Decisions at the General Assembly

13.1. The General Assembly shall act by simple majority of the eligible voters. However, proposals for amendments to these articles of association require a majority of at least 2/3 of all possible votes (voting members). If a majority is obtained for the proposal of at least 2/3 of the votes represented at the general assembly, but this majority does not constitute at least 2/3 of all possible votes, a new general assembly may be convened and the proposal may be finally adopted by a majority of at least 2/3 of the votes cast.

13.2. Each ordinary member has one vote at the General Assembly of the Association and may also cast a vote according to the written proxy of another member.

13.3. The minutes are signed by the chairman of the meeting and the entire Board of Directors. The minutes or equivalent information about the assembly passed by the general assembly shall be sent to the members no later than one month after the general assembly has been held.

Article 14 Board of Directors

14.1. The General Assembly elects from the members of the association a board of directors for the day-to-day management of the association and execution of the resolutions of the general assembly.

14.2. The Board of Directors consists of a chairman elected by the Board, as well as a further 2-4 Board members following the General Assembly's decision.

14.3. All members of the Board are elected by the General Assembly for two years at a time, so that half or the approximately half of the Board will resign at each general assembly.

14.4. The General Assembly also elects one or two deputy board members for one year at a time, stating their order.

14.5. The Board of Directors constitutes itself with chairman and treasurer, and possibly vice-chairman and secretary.

14.6. The Board of Directors sets its own rules of procedure.

Article 15 Preemptive rights

15.1 The association is signed jointly by two members of the Board of Directors.

Article 16 Administration

16.1. The Board of Directors may appoint an administrator for the management of the association's financial and administrative management. The Board of Directors will agree with a possible administrator on tasks and powers. The Board may at any time deprive the administrator.

16.2. The funds of the association are deposited in a separate bank or giro account. All payments to the association must be made directly to such account.

16.3. The Board of Directors is entitled to authorize a person to sign in all matters relating to the operation.

Article 17 Accounting

17.1. The annual accounts of the association must be prepared in accordance with generally accepted accounting principles and be signed by the entire Board of Directors and, if appropriate, administrator.

17.2. The financial year is the calendar year.

Article 18 Audit

18.1. The annual accounts shall be distributed to the members no later than 2 weeks before the Annual General Assembly.

18.2. The General Assembly elects an auditor and, if any, an auditor's deputy.

Article 19 Liquidation

19.1. Proposals regarding the liquidation of the association may be adopted at the general assembly of the association by a majority of at least 2/3 of all possible votes (voting members). If a majority is obtained for the proposal of at least 2/3 of the votes represented at the general assembly, but this majority does not constitute at least 2/3 of all possible votes, a new general assembly may be convened and the proposal may be finally adopted by a majority of at least 2/3 of the votes cast.

19.2. Liquidation is carried out by two liquidators, elected by the general assembly.

19.3. Upon liquidation of the association, after the realization of the association's assets and payment of debt, the remaining assets should be distributed following the decision of the outgoing board for environmental promotion activities.

Thus adopted at the founding General Assembly, Fuglevad Mølle, dated 30.1.2003.
3.5, 3.7 and 3.8 were added at the extraordinary General Assembly on Wednesday, March 30, 2005.
14.6 and 15.1 amended at the extraordinary General Assembly on Monday, November 17, 2008.
New, statutory articles of association with many amendments adopted at the extraordinary General Assembly on Monday, April 15, 2013.
3.3, new 3.6 and 9.2 changed at extraordinary General Assembly on September 8, 2016.
5.2 and 9.3 amended, and 7.1 extended on General Assembly on Monday, March 14, 2022.